GUIDELINES FOR CIRCULATION OF LIBRARY MATERIALS

ELIGIBLE BORROWERS

Library materials of the College may be loaned to the following:

  1. Currently enrolled DCCCD students, currently enrolled Eastfield Continuing Education students, DCCCD faculty, administrators, and staff - limit of 10 (10) items per patron.
  2. Students auditing a credit course - limit of two (2) items.
  3. TexShare cardholders - limit of two (2) items.
  4. Retired DCCCD Personnel cardholders - limit of five (5) items.

IDENTIFICATION REQUIRED

Identification required as follows:

  1. An Eastfield College ID card is available for students through the Computer Lab (L108). The first card is free; however, replacement cards cost $10. Forms of ID accepted by the Library for checkout purposes are a valid picture ID, Driver's License, or other DCCCD ID card.
  2. Continuing Education students may use a DCCCD ID card, a valid picture ID such as a Driver’s License or State issued ID card.
  3. An Eastfield College staff ID card is available for all employees through the Computer Lab (L108).
  4. TexShare cards are issued to eligible members of institutions in the TexShare program by the Institution's library. Applications for Eastfield College students and staff are available at the Eastfield Library Circulation Desk upon request. TexShare cards must be signed by the Librarian and the applicant before the card is valid for use. Only signed TexShare cards are honored at member institutions.
  5. Retired DCCCD Personnel may be issued a DCCCD retiree ID card upon request by filling out the DCCCD Retired Employee Identification Card Information form available from the District HR office.

MATERIALS TO BE CIRCULATED

In most cases, a maximum of ten (10) items may be charged to a patron's record at one time. Circulating items consist of books, CDs, videos / DVDs, and circulating audiotapes. Limits are based on type of patron (See Eligible Borrowers section).

BOOKS

Books in the circulating collection may be checked out for three weeks. Books may be renewed for another three weeks unless a HOLD has been placed on the particular book. (See Guidelines for Extended Loan Periods for Circulating Materials).

MEDIA VIDEOS / DVDs

ITV Videos (Instructional Television Videos) located near the Media/Reserves desk may be borrowed for a two-day loan period with a limit of two (2) videos per patron. ITV Videos may not be renewed.

3-Day Videos / DVDs are located through the double doors leading to the extension, on the wall adjacent to the copier room and L208. The 3-Day Videos and DVDs may be borrowed for a three-day loan period. 3-Day Videos may be renewed once.

Semester Videos / DVDs are located on the shelves behind the Media/Reserves Desk. Semester Videos / DVDs are available for Telecourse students only. Semester Videos/DVDs are available the first day of the semester.

MUSIC CDs

CDs may be checked out for a three-week loan period. CDs are housed in the Media / Reserves area. CDs are listed in the online Library Catalog. CDs may be renewed once.

NON-CIRCULATING MATERIALS

All reference books, periodicals, print and non-print reserve items may not be circulated and must be used only in the Library.

PRINT MATERIALS

1. REFERENCE BOOKS
Reference books may not be loaned out except under special circumstances approved by the Librarians. (See Guidelines for Special Charges - Reference /Periodicals).

2. PERIODICALS
Back issues of periodicals may be requested at the Reference desk. A call slip must be completed with a limit of three periodical requests at one time. A valid picture ID card, Driver's License, DCCCD ID must accompany the call slip. All periodicals whether back issues or current issues on the periodical shelves may be used only in the Library. (For special circumstances see Guidelines for Special Charges -Reference/Periodicals.)

3. PRINT RESERVE MATERIALS
A variety of materials including books, periodical articles, Instructor’s notes, and Xerox copies are placed on Reserve by faculty and staff for use in the Library. Reserve materials are housed in the Media/Reserves room and may be requested at the Media/Reserves desk. Patrons may request only one Reserve item at a time. A valid picture ID card, Driver's License or DCCCD ID is necessary to request Reserve materials. Print Reserve materials must be used only in the Library.

NON-PRINT MATERIALS

A variety of media materials including videos/DVDs, cassettes, kits, biology and anatomy models, geology rocks & minerals, etc. are placed on Reserve by faculty and staff for use in the Library. Non-print Reserve materials are housed in the Media/Reserves room and may be requested at the Media/Reserves desk. Patrons may request only one Non-print reserve item at a given time. A valid picture ID card, Driver's License or DCCCD ID is necessary to request Non-print reserve materials. Non-print reserve items must be used only in the Library. Non-print reserve items are composed of the following:

  1. Faculty and Staff non-print reserve items may be the Instructor's personal materials or materials requested from Media & Production Services. All reserve items are requested at the Media/Reserves desk and are for in-Library use only.
  2. Permanent Reserves are ITV (Instructional TV) audio and videotapes housed in the Media/Reserves as a permanent collection. All permanent reserve materials may be requested at the Media/Reserves desk and are for in-Library use only.
  3. Audiotapes are housed in the file cabinets adjacent to the Media/Reserves desk. All audiotapes on reserve may be requested at the Media/Reserves desk and are for duplication only.
  4. Media & Production Services materials are located in L112 and are available for Library use through completion of a Distribution Request form filled out by a staff member and by telephone confirmation with Media & Production staff. All MPS materials require twenty-four hours advance notice. All MPS materials may be requested from the Media/Reserves desk and are for in-Library use only.

RETURN OF MATERIALS

Materials may be returned to the library via the following methods:

  1. In person
  2. The District Mail Service
  3. The U.S. Postal Service

OVERDUE MATERIALS

All materials including books, CDs, CD-ROMs, diskettes, circulating audiotapes, videos/DVDs, and any Special Charge or Extended Loan items checked out from the Library are considered overdue if not returned to the library by the due date. The following system is in effect for overdue materials.

  1. The first notice, sent on the second day after the due date, is transmitted via e-mail. Students, staff, and faculty are asked to keep current e-mail addresses on file. Changes should be noted at the Circulation desk or at Admissions.
  2. The second notice, sent on the seventh day after the due date, is a paper reminder conveyed via the U. S. mail to the patron’s address on file. Full Time Staff and faculty receive the second notice through inter office mail. Part Time employees receive the second notice through regular mail to their home address.
  3. The third notice, sent on the twenty-first day after the due date, is a statement with charges of the cost for replacement of materials that are checked out.  All employees receive the third notice through regular mail to their home address.  Blocks are placed at the time of the third notice.  Blocks prohibit further check out of library materials, registration, receipt of grades and transcripts, etc.
  4. When an item is overdue, Overdue Notices are generated by the Millennium Library System for all materials checked out using the on-line system.
    1. Overdue Notices are produced by DCCCD ERSS.
    2. Overdue Notices are received by Eastfield Library.
    3. Overdues are searched in the Millennium system for verification by the Circulation Assistant.
    4. Overdue Notices are sent to patrons via U.S. mail.
  5. At the end of the semester, a printout of overdue materials is created for all materials checked out using the online system.
    1. The printout includes overdues of Eastfield students, staff, and faculty.
    2. The printout also includes overdues of other DCCCD campus patrons with Eastfield materials.
    3. TexShare patrons with overdues are included in this printout.
    4. The printout includes overdues of all Interlibrary loan patrons with Eastfield materials
  6. At the end of the semester, all patrons with overdues are blocked manually in Colleague and blocked automatically in Millennium. Such patrons are unable to obtain grades, transcripts, register for new classes, or borrow materials until overdue materials are returned or paid for. The following is a Lost/Damaged Materials Price List. All items are subject to a $10.00 processing fee which is non-refundable.

Lost/Damaged Materials Price List

Processing Fee (non-refundable)
$10.00
Books In-Print (if listed)
PRICE + $10.00 Processing Fee
Books Out-of-Print (not listed)
$30.00 + $10.00 Processing Fee
ITV Videotape (Missing)
$5.00 + $10.00 Processing Fee
ITV Videotape (Damaged) 
$5.00 + $10.00 Processing Fee
ITV Videotape Case (Missing or Damaged)         
$2.50
Semester Telecourses Video Set  
$5.00 + $10.00 Processing Fee per tape
Semester Telecourse DVD Set  
$40.00 + $10.00 Processing Fee per set
3-Day Videos 
PRICE + $10.00 Processing Fee
3-Day DVD
PRICE + $10.00 Processing Fee
Compact Disc  
$15.00 + $10.00 Processing Fee
DVDs  
$20.00 + $10.00 Processing Fee
Rebinding 
$4.25

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Questions or Comments Regarding Library Services?

Contact the Dean of Educational Resources.