GUIDELINES FOR CIRCULATION OF LIBRARY MATERIALS

ELIGIBLE BORROWERS

Library materials of the College may be loaned to the following:

1.      Currently enrolled DCCCD students, currently enrolled Eastfield Continuing Education students, DCCCD faculty, administrators, and staff - limit of 10 (10) items per patron.

2.      Students auditing a credit course - limit of two (2) items.

3.      TexShare cardholders - limit of ten (10) items.

4.      Dallas Art Institute - limit of three (3) items.

5.      Retired DCCCD Personnel cardholders - limit of five (5) items.

 IDENTIFICATION REQUIRED

Identification required as follows:

1.      An Eastfield College ID card is available for students through the Computer Lab (L108).  The first card is free; however, replacement cards cost $10.  Students receive a fee receipt when registering for classes in person, by telephone, or online.  Paid fee receipts serve as ID accompanied by a picture ID such as a Driver’s License or State issued ID card.  Other forms of ID accepted by the Library for checkout purposes are a valid picture ID, Driver's License, or other DCCCD ID card.

2.      Continuing Education students are issued a receipt that serves as an ID card. The receipt lists the beginning and ending dates of the class during which time borrowing privileges are allowed. A valid picture ID such as a Driver’s License or State issued ID card must be presented at time of check out.

3.      An Eastfield College staff ID card is available for all employees through the Computer Lab (L108).  

4.      TexShare cards are issued to eligible members of institutions in the TexShare program by the Institution's library. Applications for Eastfield College students and staff are available at the Eastfield Library Circulation Desk upon request. TexShare cards must be signed by the Librarian and the applicant before the card is valid for use. Only signed TexShare cards are honored at member institutions.

5.      Retired DCCCD Personnel may be issued a DCCCD retiree ID card upon request by filling out the DCCCD Retired Employee Identification Card Information form available from the District HR office.

MATERIALS TO BE CIRCULATED

In most cases, a maximum of ten (10) items may be charged to a patron's record at one time. Circulating items consist of books, CDs, videos / DVDs, circulating audiotapes, digital cameras, laptop computers, and vertical file materials. Limits are based on type of patron (See Eligible Borrowers section). No more than four (4) media items (including CDs and videos / DVDs) may be charged to a patron's record at any time. Ten (10) vertical file materials are equivalent to one (1) circulating item.

PRINT MATERIALS

1.      BOOKS

Books in the circulation collection may be checked out for three weeks. Books may be renewed for another three weeks unless a HOLD has been placed on the particular book. (See Guidelines for Extended Loan Periods for Circulating Materials).

2.      VERTICAL FILE MATERIALS

Vertical file materials (maps, pamphlets, booklets, etc.) may be checked out for a three-week period using a Manual Circulation form. A limit of ten (10) Vertical file items may be charged to a patron's record.   Ten Vertical file materials count as one (1) circulating item.

NON-PRINT MATERIALS

1.      MEDIA VIDEOS / DVDs

ITV Videos (Instructional Television Videos) located near the Media/Reserves desk may be borrowed for a two-day loan period with a limit of two (2) videos per patron.  ITV Videos may not be renewed.

3-Day Videos / DVDs are located through the double doors leading to the extension, on the wall adjacent to the copier room and L208.  The 3-Day Videos and DVDs may be borrowed for a three-day loan period with a limit of two (2) videos per patron. 3-Day Videos may be renewed once.

Semester Videos / DVDs are located on the shelves behind the Media/Reserves Desk.  Semester Videos / DVDs are available for Telecourse students only.  Students must present a paid fee receipt and ID.  Semester Videos/DVDs are available the first day of class or thereafter.

2. MUSIC CDs

CDs may be checked out for use within the Library or for a three-week loan period. CDs are housed in the Media / Reserves area. Stereo headphones are available at the Media/Reserves desk for in-library use only.  CDs are listed in the online Library Catalog.

3. DIGITAL CAMERAS

Digital Cameras may be checked out from the Circulation desk for a one week loan period with two (2) one week renewals allowed.  Patrons must supply the diskettes for the photos.  Only Eastfield College staff may check out digital cameras.  Digital Cameras must be renewed in the Library.

4.  LAPTOP COMPUTERS

Laptop Computers may be checked out from the Circulation desk for a one week loan period with two (2) one week renewals allowed.  Only Eastfield College staff may check out the Laptop Computers.  Laptop Computers must be renewed in the Library.

NON-CIRCULATING MATERIALS

All reference books, periodicals, print and non-print reserve items may not be circulated and must be used only in the Library.

PRINT MATERIALS

1.      REFERENCE BOOKS

Reference books may not be loaned out except under special circumstances approved by the Librarians. (See Guidelines for Special Charges - Reference /Periodicals).

2.      PERIODICALS

Back issues of periodicals may be requested at the Reference desk. A call slip must be completed with a limit of three periodical requests at one time. A valid picture ID card, Driver's License, DCCCD ID must accompany the call slip. All periodicals whether back issues or current issues on the periodical shelves may be used only in the Library. (For special circumstances see Guidelines for Special Charges -Reference/Periodicals.)

3.  PRINT RESERVE MATERIALS

A variety of materials including books, periodical articles, Instructor’s notes, Xerox copies, and THEA (TASP) reviews are placed on Reserve by faculty and staff for use in the Library. Reserve materials are housed in the Media/Reserves room and may be requested at the Media/Reserves desk. Patrons may request only one Reserve item at a time. A valid picture ID card, Driver's License, DCCCD ID, or fee receipt with accompanying picture ID is necessary to request Reserve materials. Print Reserve materials must be used only in the Library.

NON-PRINT MATERIALS

1.  NON-PRINT RESERVES

A variety of media materials including videos/DVDs, cassettes, kits, THEA (TASP) modules, biology and anatomy models, geology rocks & minerals, etc. are placed on Reserve by faculty and staff for use in the Library. Non-print Reserve materials are housed in the Media/Reserves room and may be requested at the Media/Reserves desk. Patrons may request only one Non-print reserve item at a given time. A valid picture ID card, Driver's License, DCCCD ID, or fee receipt with accompanying ID is necessary to request Non-print reserve materials. Non-print reserve items must be used only in the Library. Non-print reserve items are composed of the following:

a.      Faculty and Staff non-print reserve items may be the Instructor's personal materials or materials requested from Media & Production Services. All reserve items are requested at the Media/Reserves desk and are for in-Library use only.

b.      Permanent Reserves are ITV (Instructional TV) audio and videotapes housed in the Media/Reserves as a permanent collection. All permanent reserve materials may be requested at the Media/Reserves desk and are for in-Library use only.

c.      Audiotapes are housed in the file cabinets adjacent to the Media/Reserves desk.  All audiotapes on reserve may be requested at the Media/Reserves desk and are for in-Library use only.

d.      Media & Production Services materials are located in L112 and are available for Library use through completion of a Distribution Request form filled out by a staff member and by telephone confirmation with Media & Production staff. All MPS materials require twenty-four hours advance notice. 16mm films are available to students with Instructor's approval.  All MPS materials may be requested from the Media/Reserves desk and are for in-Library use only.

RETRIEVAL OF MATERIALS

Materials may be returned to the library via the following methods:

1.  In person

2.  The District Mail Service

3.  The U.S. Postal Service

OVERDUE MATERIALS

All materials including books, CDs, CD-ROMs, diskettes, circulating audiotapes, videos/DVDs, vertical file items, and any Special Charge or Extended Loan items checked out from the Library are considered overdue if not returned to the library by the due date. The following system is in effect for overdue materials.

1.      The first notice, sent on the second day after the due date, is transmitted via e-mail.  Students, staff, and faculty are asked to keep current e-mail addresses on file.  Changes should be noted at the Circulation desk or at Admissions.

2.      The second notice, sent on the seventh day after the due date, is a paper reminder conveyed via the U. S. mail to the patron’s address on file.  Staff and faculty receive the second notice via intercampus mail.

3.      The third notice, sent on the twenty-first day after the due date, is a statement with charges of the cost for replacement of materials that are checked out.  Staff and faculty receive the third notice via intercampus mail.  Blocks are placed at the time of the third notice.  Blocks prohibit further check out of library materials, registration, receipt of grades and transcripts, etc.

4.      When an item is overdue, Overdue Notices are generated by the Triple I system for all materials checked out using the on-line system.

a. Overdue Notices are produced by DCCCD ERSS.

b. Overdue Notices are received by Eastfield Library.

c. Overdues are searched in the Triple I system for verification by

    the Circulation Assistant.

d. Overdue Notices are sent to patrons via U.S. mail.

5.  At the end of the semester, a printout of overdue materials is  

    generated for all materials checked out using the online system.

a. The printout includes overdues of Eastfield students, staff, and

     faculty.

                        b. The printout also includes overdues of other DCCCD campus

    patrons with Eastfield materials.

c. TexShare patrons with overdues are included on this printout.

e.      The printout includes overdues of all Interlibrary loan patrons

with Eastfield materials

6.      At the end of the semester, all patrons with overdues are blocked manually in Colleague and blocked automatically in Triple I. Such patrons are unable to obtain grades, transcripts, register for new classes, or borrow materials until overdue materials are returned or paid for. The following is a Lost/Damaged Materials Price List.  All items are subject to a $10.00 processing fee which is non-refundable.

Lost/Damaged Materials Price List

Processing Fee (non-refundable)   $10.00

Books In-Print (if listed)                    PRICE + $10.00 Processing Fee

Books Out-of-Print (not listed)         $30.00 + $10.00 Processing Fee

ITV Videotape (Missing)                  $5.00 + $10.00 Processing Fee

ITV Videotape (Damaged)              $5.00 + $10.00 Processing Fee

ITV Videotape Hard Plastic

Case   (Missing or Damaged)         $2.50

Semester Telecourses Video Set  $5.00 + $10.00 Processing Fee per tape

Semester Telecourse DVD Set      $40.00 + $10.00 Processing Fee per set

3-Day Videos                                    PRICE + $10.00 Processing Fee

3-Day DVD                                        PRICE + $10.00 Processing Fee

Compact Disc                                   $15.00 + $10.00 Processing Fee

DVDs                                                 $20.00 + $10.00 Processing Fee

Digital Cameras                                $383.00

Laptop Computers                            $3185.00

Rebinding                                          $4.25  

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Questions or Comments Regarding Library Services?

Contact the Librarian III.