GUIDELINES FOR GROUP STUDY ROOMS

PURPOSE

Group Study Rooms are provided for the benefit of currently enrolled Eastfield students wishing to study privately in small groups of two to twelve people.

RESPONSIBILITY FOR SCHEDULING

The Circulation Assistants have the primary responsibility for advanced scheduling of the Group Study Rooms. The Circulation Assistants relinquish responsibility when they give the daily schedule to the Reference Librarians. The Reference Librarians are responsible for same day scheduling.

SCHEDULING RESTRICTIONS

The following rules apply to scheduling the Group Study Rooms:

1. Two or more people are considered a group.  Groups are limited based on room capacity as follows:  L209 (8), L210 (8), L211 (12), L212 (12).
2. Rooms may be scheduled no more than one week in advance
3. A room may be scheduled for a period of two hours.  At the end of that two hour period, patrons wishing to continue using the same room must request continuation of that room usage at the Reference desk.  Two additional hours are allowed if the room is available.  Patrons must notify the Reference staff upon departure from the room.
4. Groups may only schedule one room for two hours in advance at the Circulation desk or on day of service at the Reference desk.  Exceptions made for Tutors and Instructors at the discretion of the Reference Librarians.
5. Groups may not preschedule a particular room for the same time period more than two days succession.  Exceptions made for Tutors and Instructors at the discretion of the Reference Librarians.

RESPONSIBILITY FOR USAGE

The Reference Librarians will control access to the Group Study Rooms. Doors will remain locked until unlocked by staff. Usage will be monitored according to schedule.

USAGE RULES

1. Groups may have rooms a maximum of four consecutive hours per day.  Groups may have rooms for additional time but a minimum waiting period of one hour is required between sign-ups.
2. If a scheduled group is fifteen minutes late, they forfeit their reservation.  The room is then available to another party upon request.
3. At least two of the group must be present before access to the room is allowed.  Two persons must be present at all times.  Unattended rooms will be forfeited.  
4. No food or drink will be allowed in the Group Study Rooms.  Failure to abide by this rule will result in forfeiture of the room.  Violators may lose Group Study Room privileges.
5. Noise should be kept to a minimum.  In order to maintain an environment conducive for study, the noise levels should be such that no sounds may be heard outside the Group Study Room.
6. Students may use the Group Study Rooms for study only.  Students are expected to behave in an appropriate manner.
7. The windows of the Group Study Room should remain uncovered at all times.
8. L212 houses TV/VCR/DVD media equipment and a permanently installed whiteboard.  Materials such as markers and erasers may be checked out at the Reference desk.  A picture ID such as DCCCD ID or Driver’s License is required for check out of these items.  Checked out materials must be returned to the Reference desk.
9. The Group Study Rooms are not available for campus activity.
10. Students may be asked to show ID and sign a Group Study Room Usage form. 
11. The Library reserves the right to refuse the use of the Group Study Rooms to groups who violate these guidelines.

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Questions or Comments Regarding Library Services?

Contact the Librarian III.