GUIDELINES FOR INTERLIBRARY/INTERCOLLEGE LOANS

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PURPOSE

The purpose of Interlibrary / Intercollege Loan is to expand the range of materials available to library users. It should be in addition to, not a substitute for, a collection development program which is based on the needs of the Library's service area. When resources within the library have been exhausted and requests for loans have been made, the following guidelines will be implemented. These guidelines are based upon the Interlibrary Loan Codes, 1980 (Revised 1994, 2001), which are endorsed by the American Library Association and the AMIGOS Interlibrary Loan Code.

DEFINITION

An Interlibrary / Intercollege Loan is a transaction in which library material, or a copy of the material, is made available by one library to another upon request.

LENDING LIBRARY - EASTFIELD COLLEGE

A. LEND TO

Eastfield College Library will lend material to the following types of libraries:

  1. DCCCD Libraries.
  2. College and University Libraries.
  3. Public and Private School Libraries.
  4. Special Libraries.

Requests for materials will be accepted via computer, mail, fax, or in person through hand-carried Interlibrary Loan forms completed and signed by the requesting Librarian.

B. TYPES OF MATERIAL

Eastfield College Library will lend any item that normally circulates with the following exceptions:

  1. Rare or valuable material.
  2. Fragile material which may be easily damaged by transport.
  3. Material in high demand.
  4. Material with local circulation restrictions such as Reserve.
  5. Unique material that would be difficult to replace.
  6. Newly acquired materials.
  7. Newly published materials.
  8. Audiotapes, videotapes, and DVDs.

Copies of portions of reference materials and periodicals may be provided.

Eastfield College Library reserves the right to determine whether a particular item should or should not be loaned, and whether the original or a copy should be provided.

C. RESPONSIBILITY

As the Lending library, Eastfield College Library will be responsible for:

  1. Processing requests promptly.
  2. Notifying the borrowing library when unable to fill requests, stating the reason for not loaning the materials. (For the DCCCD campuses, Eastfield College Library will send the request to the next lending library noted on the form.)
  3. Retaining the right of deciding whether or not to loan the material or honor telephone requests.
  4. Surveying each item for damages before the material is sent to the borrowing library. Damages, if any, should be noted, and the borrowing library informed of the same.
  5. Obtaining the proper identification in cases where the request is hand-carried.

The borrowing library will be responsible for:

  1. Providing the resources necessary to meet the ordinary needs and interests of its users.
  2. Exhausting their own resources before resorting to Interlibrary / Intercollege Loans.
  3. Compliance with the Copyright Law (Title 17, U. S. Code) and its accompanying guidelines, and should inform its users of the applicable portions of the law.
  4. Surveying each item for damages before giving the material to the requestor. Any damages not noted by Eastfield College Library should be reported promptly.
  5. The safety of Interlibrary / Intercollege Loan items from the time the material leaves Eastfield College Library until it is returned to the same. If damage or loss occurs, the borrowing library must meet all costs of repair or replacement in accordance with the preference of Eastfield College Library.
  6. Informing the requestor of all charges incurred for photocopied items. The borrowing library must meet all cost for photocopying except when previous agreements exist.
  7. Supplying all the information required to process the request whether it's sent by mail, by computer, via the telephone, via fax or is hand-carried. The borrowing library is responsible for verifying the information on the form before sending the request to Eastfield College Library.
  8. Colleges of the DCCCD need to verify the following information:
    1. The patron is currently enrolled in a class or employed by the Dallas County Community College District.
    2. The patron does not have 10 or more items charged against his/her record at the time the request is made or when the item is given to the borrower.
    3. The patron does not have items charged against his/her record which are overdue at the time the request is made or when the item is given to the borrower.

D. DURATION OF LOANS

  1. The duration of loan will be the same as for any other circulated items.
  2. Eastfield College Library retains the right of deciding whether the loan period will be extended.
  3. Interlibrary / Intercollege Loan material should be returned promptly.
  4. All Interlibrary / Intercollege Loans may be renewed once unless the material is on hold for another person. Other DCCCD Colleges may renew Eastfield material automatically. Other libraries may contact Eastfield College Library to request a renewal. Longer loan periods, in either case, must be approved by Eastfield College Library.

E. RETRIEVAL RESPONSIBILITIES

The borrowing library is responsible for retrieving the material from the patron and returning it to Eastfield College Library on or before the due date. All overdue material is the responsibility of the borrowing Library.

F. CHARGES

  1. The borrowing library should be prepared to assume costs for lost and damaged materials and any other costs not included by these guidelines.
  2. The borrowing library is responsible for meeting charges incurred for photocopying when the material is available at the borrowing library.
  3. Eastfield College Library will not charge (except for profit-information services libraries):
    1. Fees for handling Interlibrary Loan requests.
    2. Postage or other transportation charges.
    3. Photocopying when materials are not available at the borrowing library.
    4. Insurance.
  4. 4. Eastfield College Library will charge for lost or damaged books as follows:
    1. The price of the lost or irreparably damaged book as stated in B & T link Database or the District set price if the book is not listed in B & T link.
    2. Binding charges for damaged books that can be repaired.
    3. Binding charges for materials which can be replaced only by paperback copies.
    4. Processing charges. A $10.00 processing fee will be assessed for items needing to be cataloged or relabeled.

BORROWING LIBRARY - EASTFIELD COLLEGE

A. QUALIFIED BORROWERS

Eastfield College Library will borrow materials and/or request photocopies for Eastfield College Library patrons only. These include students currently enrolled in a class at Eastfield College , and the faculty and staff of Eastfield College.

B. RESPONSIBILITY

As the borrowing library, Eastfield College Library will be responsible for:

  1. Providing the resources necessary to meet the ordinary needs and interest of its users.
  2. Exhausting their own resources before resorting to interlibrary / Intercollege Loans.
  3. Complying with the Copyright Law (Title 17 U. S. Code) and its accompanying guidelines, and will inform its users of the applicable portions of the law.
  4. Surveying each item for damages before giving it to the requestor. Any damages noted will be promptly reported to the lending library.
  5. The safety of Interlibrary / Intercollege Loan items from the time the material leaves the lending library until it is returned to the same. If damage or loss occurs, Eastfield College Library will meet all costs of repair or replacement in accordance with the preference of the lending library by passing the charges on to the requestor.
  6. Informing the requestor of all charges incurred for photocopied items. The requestor will meet all cost for photocopying.
  7. Supplying and verifying all the information required to process the request, whether the request is sent by mail, electronically by computer, via fax, via the phone, or is hand-carried.
  8. Before the request can be completed or the item sent, the following information is verified electronically via the Library online Millenium Circulation system.
    1. The requestor is either currently enrolled at Eastfield, or is employed by the Dallas County Community College District at Eastfield.
    2. The patron does not have ten or more items charged against his/her record at the time the request is made or when the item is given to the borrower.
    3. The patron does not have items charged against his/her record that are overdue at the time the request is made or when the item is given to the borrower.

C. DURATION OF LOAN

The duration of the loan is at the discretion of the loaning library and dependent on the type of material. All Overdue material is the responsibility of Eastfield College Library.

D. CHARGES

  1. The patron requesting the material should be prepared to assume costs for lost or damaged materials and any other costs not excluded within these guidelines.
  2. The patron is responsible for meeting all charges incurred for photocopying the request material.
  3. Eastfield College Library, as the borrowing library, is responsible for forwarding the payment from the patron to the lending library.

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