GUIDELINES FOR MATERIALS SELECTION

gold bar

Introduction

The purpose of this policy is to serve as a guide to the Libraries/Learning Resource Centers /Educational Resources Support Services staff and Dallas County Community College District personnel for achieving consistent excellence in the choice of materials, in whatever format, and as a statement to the public of our purposes and standards in building collections.

  • To assist librarians in providing current, diverse, balanced collections of materials to support the instructional, institutional and individual needs for students, faculty and staff.
  • To provide access to materials in appropriate formats including print and electronic resources consistent with the college's fiscal resources
  • To encourage instructional faculty participation in collection development.
  • To provide organized access to electroinc resources
  • To serve distance education students and faculty by providing remote access to materials in the most appropriate and cost-effective manner.

Philosophy of Selection

Dallas County Community College District was established to help students equip themselves for effective living and responsible citizenship in rapidly changing society. The Libraries/Learning Resource Centers/Educational Resources Support Services programs have been planned to provide support to the total college program in achieving its mission.

All materials acquired by the Libraries/Learning Resource Centers/Educational Resources Support Services should reflect resource needs of the Dallas County Community College District. This underlying principle will determine such basic matters as type, format, quantity, and scope of resources to be acquired. In general, the resource needs of curriculum support the College should reflect one or more of the following:

  • general reference needs
  • research needs
  • general or special professional growth
  • cultural enrichment
  • extracurricular interests

Responsibilities for Selection

Ultimate responsibility for selection of materials rests with the Librarians/Directors/Deans who operate within the framework of policies determined by the Board of Trustees. Selection is vested in the staff of the Libraries/Learning Resource Centers/Educational Resources Support Services who actively select the input and work with faculty and students in coordinating the selection of materials and helping to build a collection that truly reflects resource needs of the Colleges.

Principles of Resource Selection

The Libraries/Learning Resource are committed to the principles supported by the American Library Association's Library Bill of Rights in that it must provide materials:

  • that will enrich and support the curriculum, taking into consideration the varied interests, abilities, and maturity level of the users served;
  • that will stimulate growth in factual knowledge, literacy appreciation, aesthetic values, and ethical standards;
  • that supply a background of information which will enable users to make intelligent judgments in their daily lives;
  • on opposing sides of controversial issues, so that students may develop under guidance the practice of critical reading and thinking;
  • representative of the many religious, ethnic, and cultural groups and their contributions to the American heritage;
  • on various learning and interest levels necessary to complement the open door policy of the community college.

Anyone within the user community may recommend purchase of library materisals. The Libraries/Learning Resource Centers/Educational Resources Support Services reserve the right to make all final decisions on purchases policy of the community college.

Materials that meet the following evaluative criteria may be considered for inclusion in the collection:

  • importance of subject matter to curriculum and contribution to the breadth or depth of the collection
  • competent and qualified author, editor, compiler, publisher, producer, etc.
  • accuracy of information
  • readability
  • cost of materials relative to the budget and other available material
  • acquisitions and maintenance costs
  • availability in alternate physical or online formats
  • availability of material elsewhere in college community
  • availability of commercial web sites that are unbiased and accurate, without aggressive or overly abundant advertising so educational use is not compromised
  • historical value
  • physical space requirements
  • in compliance with the Americans with Disability Act of 1990. Pub.L. 101-336. 26 July 1990. Stat.104.37

Questioned Materials

Implementation of the concept of academic freedom in the Libraries/Learning Resource Centers/Educational Resources Support Services involves selecting some materials which may be considered controversial by some individuals or groups. Reasons often cited for materials considered offensive may include profanity, divergent viewpoints, controversial authors, sexual explicitness, use of nonstandard English and dialects, violence and criminal acts. The acquisition of such materials are acquired to support the curriculum and to represent all sides of the controversial issues. The selection critieria must remain broad and flexible in order to provide a collection which supports the wide range of academic and technical programs and diverse backgrounds of its clientele. The Libraries endorse the American Library Association Library Bill of Rights, and the principles of that document are an integral part of this policy statement.

The Libraries/Learning Resource Centers/Educational Resources Support Services do not add or withdraw materials which have been chosen or excluded on the basis of stated criteria at the request of any individual or group. Any individual or group questioning the appropriateness of materials in the collection should direct questions to the college Librarians/Library directors/Deans.

Gifts/Donated Materials

The Dallas County Community College District will consider gifts/donated materials on the individual merit of each item. The same criteria which applies to selection of materials for the collection applies to gifts/donated materials. The Libraries/Larning Resource Centers/Educational Resources Support Serices have the right to reject any material on the basis of our stated selection policy.

The Libraries/Learning Resource Centers/Educational Resources Support Services staff will not make appraisals of materials either for resale value or statements of donation on income tax reports. A letter of acknowledgement will be sent to the donor upon request.

Maintenance of the Collection

The Libraries/Learning Resource will retain control of all resources purchased through their budgets and/or placed in its inventories.

Multiple Copies

Need for duplicate copies at individual colleges will be determined by utilization, importance of materials to the curriculum, budget, and price.

Replacement of Lost or Damaged Material

For lost or damaged material the same general and specific criteria for selection will apply in determining if the material is to be replaced in the collections.

Deselection

Deselection of library materials is essential for the maintenance of a current, academically sound collection. The goal of collection assessment is to evaluate the appropriateness of the collection.

Systematic withdrawals will be conducted usines the following criteria:

  • obsolescence
  • physical condition
  • insuffcicent use or basic value
  • changing curricular needs
  • physical space requirements
  • maintenance costs

Withdrawn material will be forwarded for appropriate disposition.

Approved by the Dallas County Community College District Library Directors' Council, October 12, 2005

Revisions recommended by the Collection Development Committee, October 10, 2005

<< Previous / Guidelines Main / Next >>

gold bar

Questions or Comments Regarding Library Services?
Contact the Dean of Educational Resources.